Site Coordinator/TOSA Training 2-11-15

     California Assessment of Student Progress and  

Performance (CAASPP)

Site Coordinator/TOSA Meeting

February 11th, 2015 (8:00 am SSC TR 1)

Objectives

Participants will be able to:

• Coordinate SBAC Testing and ensure that regulations are followed
• Support and guide teachers in planning, preparing, and administering the SBAC Tests

Calendar Review

• Need to communicate
• Google Calendar for changes

CAASPP Online Assessments          (20 min)

• Presentation Link: http://goo.gl/jb7fxz

                 

Test Administration                                (15 min)

• Generating student login cards
• Login card tutorial Video | Screenshots
• Roster Report and duplicate names
• Headphones/volume
• Navigation challenges and practice activities for practice test
• Test Administrator Interface (Teacher only)
• Toms Account Splash page
• Student Interface and Navigation
• Equation Editor Math
• Student activities to practice in the practice test

Security Affidavit and Responsibilities         (15 min)

• Reminder of the Online Site Coordinator Affidavit
• Security Affidavit Presentation
• Ecopy of the anyone having access to materials Security Affidavit

Access TOMs and Practice Generating Session IDs         (15 min)

• Receive usernames and passwords. Review procedures for teachers
• Generate a session ID for sample Interim Assessment
• Practice generating student log in cards in EADMS

Interim Assessment Practice Test Activity         (15 min)

• Statement of Purpose (document link)
• Site Dates (Site Cords share with TOSAs)
• Interim Assessment activity is the floor, not the ceiling
• Training and lesson plan overview
• Follow up Check for Understanding
• Teachers are being trained as early as 2/12/15 and administering the Interim Assessments as late as 3/25. They may need a follow up refresher visit from Tech TOSA right before they complete the interim assessments.
• District training sign up
• Chromebook prep
• Wipe local data
• Non enrolled devices

What kind of Troubleshooting tips will we need to know? (10 min)

Discuss plans for  identification of designated supports for students not on an IEP (10 min)

• Stacked Translations
• Glossaries

Resources

• SBAC Site Coordinator Blogger- http://puhsdsbac.blogspot.com/
• Running record of all Site Coordinator informational items
• Mark as a favorite and refer to frequently
• SBAC Haiku Pages: http://goo.gl/zxNNgv
• Home page- General updates and resources for all teachers and staff
• Site Coordinator- Specific resources for the SBAC Site Coordinator
• Test Administrator- Specific resources for administering the SBAC Summative assessments
• Currently has resources from 2013-14 Field test administration. Use as reference (big idea reference) only. Subject to change once new Directions for Administration (DFA) and Coordinator manuals are released
• Interim Assessment Guide
• Summative Assessment Directions for Administration
• Misc
• No Electronics Sign

CAASPP Prep Week of 1-26-14

CAASPP Prep Week of 1-26-14

• Share your testing calendars and solicit feedback from your staff.  Notify me of any changes. 

• Identify dates for your SBAC Interim Assessment practice test for ELA and Math. All staff that will administer the summative assessment to students need to participate in this activity. This activity will take 1 class period for each test. Test/activity dates should be between February 23rd and March 27th. Email me your dates and which teachers will participate (ie ELA Grade 11 and US History teachers) by February 6th.

• Conference with your SH teachers and explain the process of the Science CAPA exams and the new Alternate Assessments. Key talking points include the following: 
• CAPA paper and pencil timelines. Testing needs to be completed and materials returned by May 1st. (Testing window is April 15th to May 1st)
• Review basic information regarding the Alternate Assessments for ELA and Math
• 1:1 administration
• 90 in ELA and 90 min in math per student
• Documentation available in mid march
• Document questions they may have and send to me. 

• Review your headphone inventory and start thinking about distribution during the interim assessment/practice test activity in March and the summative assessments

• Review the Directions for Administration for the Smarter Balanced Online Assessments. This will give you a good idea of the mess you  your principal got you into.
• Online Test Administration Manual (PDF) (posted 1/23/15)

• Block out your calendar for training on February 11th from 8 am to 10 am. This will cover logistical and some technical components. Site Coordinators and Tech TOSAs need to attend.

• Make sure that the SBAC Site Coordinator and the Tech TOSA sign up for one of the following trainings on the SBAC Interim Assessments (you don't have to both go on the same day).  An email from Xochitl will be coming out soon. 
• February 12th from 4pm to 6pm
• February 18th from 8am to 11am
• February 18th from 12pm to 3pm
• February 26th from 4pm to 6pm

• In the comments field below (you must be signed into Google), please post a comment regarding something new you learned in the Online Test Administration Manual or a question you have regarding the information above. 

SBAC Site Coordinator Meeting Fall 2014

Summary and List of things to do from 

SBAC Site Coordinator Fall 2014 Meeting

Full Agenda Posted Here: http://goo.gl/S1BWJF

Summary and Things to Do 

• Address issues in SEIS regarding 5th, 8th, and 10th graders who are missing a Science assessment in their Future IEP

• Districtwide Practice test activity similar to last year on 2/11/15 and 2/12/15

• Review Site Testing Calendars and begin preparing:
• PVHS or HHS need to move first day of testing up one day. Nick/Don have paper/rock/scissors contest to figure it out who is moving their 1st day
• Look at your site calendar and ensure that there are no major events on campus (field trips, IEPs, staff development, conferences, fancy brunches etc...)
• Share with your site leadership teams and solicit feedback
• Any changes to your testing calendar need to be updated on your Site Testing calendar spreadsheet and I need you to notify me of the changes

• Headphones- I forgot to mention this in the meeting. All students will need headphones for the ELA portion of both the Non PT and the PT. Most students preferred to use (and brought) their own headphones. This was approximately 80% to 90% of the students at all sites. Last year your friendly district office purchased and delivered headphones for roughly 40% of your testing students in grades 3-8 and 11. You will need to locate and prepare these for distribution to your teachers during testing including the ELA practice test activity 

• Bookmark and review the following two sites:
• SBAC Site Coordinator Blogger- http://puhsdsbac.blogspot.com/
• Running record of all Site Coordinator informational items
• SBAC Haiku Pages: http://goo.gl/zxNNgv
• Home page- General updates and resources for all teachers and staff
• Site Coordinator- Specific resources for the SBAC Site Coordinator

SBAC Site Coordinator

Good afternoon,

According to my records you have been selected by your principal to be the administrator responsible for coordinating SBAC testing at your site. If this is not the case, please notify me right away as to which sucker at your site is overseeing this.

During the weeks of 10/20 to 10/31 your ELA, Math, and History teachers will be administering unit assessments aligned to Smarter Balanced Item Specifications. 

Some of the ELA assessments (see spreadhseet below for specific grade levels) have audio/video components to them and require students to use headphones. Your friendly district office supplied about 300 headphones per site last year for SBAC. Please work with your ELA department chair to provide these to teachers administering the unit assessments. Most students (about 85% of them) chose to use their own headphones. Be sure to collect them when the assessments are completed as you will need them in the Spring.

Also, this is a good warm up activity from a logistical perspective to get ready for the summative SBAC assessments. I suggest dropping into classes and observing the process of kids logging in and navigating the tests and taking some mental notes on what we can do to ensure that testing is efficient and effective for teachers and students in the Spring.

This link has the EADMS Test IDs and the dates (in the process of being updated) for the different assessments.

Preparations for CAASPP/SBAC Testing

As we approach the CAASPP/SBAC Field Testing dates, please review the following:

• A 2013-14 CAASP Security Affidavit needs to be reviewed with and signed by all district employees who may potentially have access to CST/CAPA/CMA materials or may potentially be present in the same room as students taking SBAC. 

• Only PUHSD District employees (who have a signed security affidavit) may be present in SBAC testing rooms or have access to STAR materials. Outside consultants, visiting WASC members, members of the press, staff from other districts, outside service technicians, parents/community members and all other non district employees are not permitted in the testing rooms at any time.

• Please review the Field Test Preparation Document at this link: http://goo.gl/1YklFY that has some key reminders and things to do to prepare for the Field Test.

• I am working on a plan for support coverage so that in addition to your site IT Tech, there will be additional support from Ed Services. That will be posted here

• Review the Online Haiku Classroom Activities created by our Instructional Technology Coaches. Coordinate plan for sending this activity and making sure that students who were absent on the Class Activity are able to receive instruction on it. 

• Printed copies of the Test Administrator Manual (TAM) are being shipped to your sites. There is a small insert that has the day of testing instructions. You will still need to provide the daily "cheat sheet" based on the specific test you are administering each day. 

• You will need to become familiar with the Online Reporting System (ORS) to track make up testing and incomplete tests. Tutorials are posted on your Friendly District SBAC Page. We will also explore this in the CAASPP After testing meeting on 5/6/14 at 7:00 am in TR 1. 

• Please complete your CST/CAPA/CMA Initial Inventory by Tuesday 4/22/14 at 5 pm. 

• Review the video tutorials regarding the Online Reporting System (ORS). These two tutorials are posted on the SBAC Site Coordinator page.

Please add the following comments to this blog post: 

• Clarifying question that you have regarding any of the information on this blog, the  Things to do List, or just in general

• At least one additional item (that should be added to the "Things to do list" that will help your colleagues plan and prepare for testing. 

Preparations for SBAC TA Training

Good evening,

The following is a list of what needs to happen to prep for the SBAC TA trainings at your sites:

Site Things to Do to Prepare for TA Training:

• SBAC Site Coordinator will need to block out their Calendar from 7 am to 11 am in order to prepare and be present for the training

• After you meet with your teachers and discuss the CAASPP Security affidavits and review the classroom activity, please alphabetize your affidavits (by last name), scan and then upload to the CAASPP Security Affidavit Folder in Google Drive

• Book a room with a projector and Chromebooks for all participants. Chromebooks will need to be charged, and the SBAC App needs to be tested. (include a few extras)

• Print an EADMS student log in card for each participant (include a few extras)

• Locate and provide headphones for each participant and have them in the room and plugged into each Chromebook the day before the training

• Please post a value added comment or question to this blogpost

• Make sure teachers request an all day sub

Ed Services Things to Do to Prepare for TA Training:

• Print Directions For Administration (DFA) for each TA (include a 15% overage)
• Print and distribute student Global Commands Sheets
• Create Mail Merge cards with TA Temporary username/password (if necessary)
• Cross reference Google Form Security affidavits with Scanned hard copy affidavits and then create the TIDE user accounts
• Print copies for each participant of the TA Activities

SBAC Question of the Week

How will you (or your sites) handle testing with mixed grade levels? For example, if you are testing by 3rd period class and you have 6th graders with the ELA PT and 7th graders with the math PT in the same 3rd period class, what is your plan?